Back office virtual assistants
Hire a Back Office Virtual Assistant
Growing teams hand off data entry, invoice preparation, payroll inputs, employee records, document filing, and compliance follow-up to a VA matched to the work.
- Vetted for role fit
- Role-specific matching
- Clear review boundaries
Today's handoffInvoices checked · records updated · exceptions flagged
When the work behind the work piles up
Your team should not be the backup plan for every admin queue
An invoice waits for a purchase order. A new hire is missing a form. The CRM still has last month's account notes. Each item is small; together they consume the week.
- 01Finance work is ready to process, but not ready to review.
- 02Employee and vendor documents live across inboxes and shared drives.
- 03Managers chase status instead of seeing one current queue.
- 04Exceptions disappear inside chat threads until a deadline is close.
Start with the queue that repeats every week.We'll help define the role around the work you already have.
Hire a Back Office VABack office VA services
Choose the bottleneck, then build the role
Each service is tied to work a remote assistant can actually perform, with the review boundary made clear before access begins.
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Data operations
Data entry
Keep CRM, spreadsheet, order, and customer records current without asking your core team to spend another afternoon cleaning rows.
See tasks and boundariesFinance operations
Accounts payable
Move invoices from the shared inbox to a complete review packet with vendor details, approvals, due dates, and exceptions in one place.
See tasks and boundariesFinance operations
Accounts receivable
Keep invoices, payment application, customer follow-up, and aging notes moving while your finance owner retains approval and escalation control.
See tasks and boundariesFinance operations
Bookkeeping support
Organize receipts, transaction support, reconciliation notes, and month-end checklists so your bookkeeper or accountant can review complete work.
See tasks and boundariesPeople operations
Payroll coordination
Collect approved time records, employee changes, and exceptions before cutoff so the person releasing payroll receives one controlled review packet.
See tasks and boundariesPeople operations
HR administration
Keep onboarding checklists, employee files, people-ops trackers, and routine document requests moving without burying managers in follow-up.
See tasks and boundariesRecords operations
Document management
Turn scattered folders into a filing and retrieval workflow with consistent names, owners, statuses, and access review cues.
See tasks and boundariesControl operations
Compliance admin
Maintain obligation trackers, evidence folders, renewal dates, and missing-item follow-up without presenting administrative support as legal advice.
See tasks and boundariesHow hiring works
From overloaded queue to a controlled handoff
No inflated job description. No list of fifty unrelated tasks. Start with the work that can be shown, reviewed, and repeated.
- 01
Show us the backlog
Bring the recurring task, current tool, source documents, deadline, and the point where work stalls.
- 02
Define the role
We separate repeatable preparation from approvals and decisions that must stay with your team.
- 03
Meet your match
Review candidates for the actual workflow, not a generic administrative job description.
- 04
Start with one workflow
Launch a narrow handoff, review the output, and add work only after the process is stable.
A VA is not the final approver
Preparation moves out. Control stays with you.
Your assistant can collect inputs, update the queue, prepare review packets, and flag exceptions. Your team keeps decisions such as payment release, policy interpretation, employee action, and regulatory sign-off.
Your VA preparesRecords · trackers · follow-up · review packets
Your owner decidesApprovals · exceptions · policy · final release
Before you hire
Three useful ways to narrow the first role
What would you hand off first?
Bring us one recurring back office bottleneck.
We'll help turn it into a focused virtual assistant role with a clear review path.