Complete cutoff packet
The recurring work is current and organized.
People operations · Service 05
Payroll Virtual Assistant
Collect approved time records, employee changes, and exceptions before cutoff so the person releasing payroll receives one controlled review packet.
The work
What this virtual assistant can own
The role starts with documented inputs and a recurring output. Exceptions move to a named owner instead of being resolved through guesswork.
- 01Maintain payroll calendars and cutoffs
- 02Collect approved time and change records
- 03Check packets for missing information
- 04Track payroll exceptions to an owner
- 05Archive approved payroll evidence
Have this queue waiting right now?Bring the source documents, deadline, and current review point.
Hire a Back Office VAThe handoff
What should be visible after the work moves
A useful role produces a queue your reviewer can inspect, not a private list only the assistant understands.
Visible exception log
Missing inputs and exceptions have named next steps.
Organized payroll records
The internal owner can review without rebuilding the work.
Review boundary
Preparation moves out. Final authority does not.
Your VA coordinates preparation. Pay-rate decisions, tax settings, bank-detail changes, final approval, and payroll release remain with authorized internal owners.
Define the first workflow
Build a focused payroll coordination role.
Start with the current queue, the source of truth, the deadline, and the person who keeps final approval.