Document cutoffs
Payroll work depends on deadlines. Document the cutoff for timecard changes, manager approvals, new hire paperwork, reimbursement submissions, and off cycle requests.
Keep exceptions visible
Exceptions should go into a shared tracker with owner, status, deadline, and notes. This prevents private message threads from becoming the real payroll system.
Review before release
The coordinator prepares the packet. A designated internal owner reviews totals, unusual changes, new deductions, and termination items before payroll is released.